TIME MANAGEMENT

Time management is the process of planning and controlling how much time to spend on specific activities. Good time management enables an individual to complete more in a shorter period of time, lowers stress, and leads to career success.
Image by Andrea Natali

Benefits of Time Management

The ability to manage your time effectively is important. Good time management leads to improved efficiency and productivity, less stress, and more success in life. Here are some benefits of managing time effectively:
1. STRESS RELIEF


Making and following a task schedule reduces anxiety. As you check off items on your “to-do” list, you can see that you are making tangible progress.

 

This helps you avoid feeling stressed out with worry about whether you’re getting things done.

2. More TIME

 

Good time management gives you extra time to spend in your daily life doing the things you want to do. People who can time-manage effectively enjoy having more time to spend on hobbies or other personal pursuits.

3. more opportunities

 

Managing time well leads to more opportunities and less time wasted on trivial activities. Good time management skills are key qualities that employers look for.

 

The ability to prioritize and schedule work is extremely desirable for any organization.

4. ability to realise goals

 

Individuals who practice good time management are able to better achieve goals and objectives, and do so in a shorter length of time.

List of Tips for Effective Time Management

After considering the benefits of time management, let’s look at some ways to manage time effectively:
1. set goals correctly

 

Set goals that are achievable and measurable. Use the SMART method when setting goals. In essence, make sure the goals you set are Specific, Measurable, Attainable, Relevant, and Timely.

2. Prioritise wisely 

Prioritize tasks based on importance and urgency. For example, look at your daily tasks and determine which are:

  • Important and urgent: Do these tasks right away.

  • Important but not urgent: Decide when to do these tasks.

  • Urgent but not important: Delegate these tasks if possible.

  • Not urgent and not important: Set these aside to do later.

3. setting a time limit to complete a task 

 

Setting time constraints for completing tasks helps you be more focused and efficient. Making the small extra effort to decide on how much time you need to allow for each task can also help you recognize potential problems before they arise. That way you can make plans for dealing with them.

For example, assume you need to write up five reviews in time for a meeting. However, you realize that you’ll only be able to get four of them done in the time remaining before the meeting. If you become aware of this fact well in advance, you may be able to easily delegate writing up one of the reviews to someone else. However, if you hadn’t bothered to do a time check on your tasks beforehand, you might have ended up not realizing your time problem until just an hour before the meeting. At that point, it might be considerably more difficult to find someone to delegate one of the reviews to, and more difficult for them to fit the task into their day, too.

4. take a break between tasks

When doing a lot of tasks without a break, it is harder to stay focused and motivated. Allow some downtime between tasks to clear your head and refresh yourself. Consider taking a brief nap, going for a short walk, or meditating.

5. organise yourself

Utilize a calendar for more long-term time management. Write down the deadlines for projects, or for tasks that are part of completing the overall project.

 

Think about which days might be best to dedicate to specific tasks. For example, you might need to